Open Access - funding
- Introduction
- Elsevier
- Springer
- ACS
- RSC
- IEEE
- Emerald
- IoP
- Science
- Taylor & Francis
- Cambridge University Press
- MDPI
- IDUB Open Science
Introduction
Open Access (OA)
The publication of an article in the gold open access model in a prestigious journal involves the payment of publishing costs (so-called APC: Article Processing Charge). The APC charge is intended to cover, in addition to standard editorial processes, the costs of administration and review management, the production of articles in PDF format or making the publication available on the publisher's server. This expense is covered by the authors of the publication or their funding institutions. Depending on the publisher, this can range from 1 000 to 5 000 EUR/USD/CHF.
Open access publishing can be funded by:
- Research project grants
- Open access publishing programmes under licences:
- National (Elsevier A, Springer)
- Consortial (e.g. ACS, RSC, IoP, CUP)
- University programmes (e.g. IDUB Open Science - for articles whose publication cannot be fully funded by national or consortial programmes).
The following tabs describe the individual programmes in detail.
If you have any questions, please contact the Reference Department: This email address is being protected from spambots. You need JavaScript enabled to view it.; phone no: 22 234 7300
Elsevier
Elsevier open access publishing programme under the national licence
Programme restarted on 1 January 2024 with a pool of 1013 articles for 2024. Articles that have already been submitted to journals in 2024 are eligible for the programme (updated 25.01.2024).
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. In the publication process it is recommended to provide an e-mail address with the domain of the institution (@pw.edu.pl).
- According to the agreement, the corresponding author is the only author who manages the publication process of the article from submission to acceptance and corresponds with Elsevier on this matter.
The Elsevier 2022-2024 national licence agreement covers only Programme A. Programme B (APCs paid by authors at a 10% discount) operates under the previous Elsevier national licence agreement 2019-2021 only for articles submitted to journals still in 2021.
Programme A:
- covers the publication of articles that are exempt from the Article Processing Charge (APC). The annual pool for this programme is currently 1013 articles, with a changing list of journals covered.
The programme is available for articles submitted to journals in 2023 and can only be used after the article has been accepted for publication, if the programme pool has not been exhausted (the information about the possible discount that authors see when submitting a manuscript to a journal is only an indication that the publication meets the basic criteria of the programme).
Programme A since 2023 includes 1114 hybrid journals (updated 20.06.2023) from 7 Science Direct subject collections in line with the national licence restriction introduced in December 2022: Biochemistry, Genetics and Molecular Biology, Computer Science, Engineering, Health Sciences, Immunology and Microbiology, Mathematics and Physics and Astronomy; and from the Lancet group. The programme excludes gold open access journals and some journals co-published by Elsevier, where open access publications are funded under special rules and cannot be pursued under the national programme. The programmes cover the following article types: Case Reports, Data, Full Length Articles, Micro Articles, Software, Reviews, Replication Study, Short Communications, Short Surveys, Videos, Practice Guidelines and Protocols.
The only fee covered by the programme is the Article Processing Charge (APC). Authors publishing in Programme A are exempt from the APC charge, which is presented by Elsevier on the Rights and Access form as a 100% discount.
Authors publishing in Programme B pay the APC fee at a 10% discount. Catalogue APC prices (without discount) are available on the publisher's website, but this price list only provides information for the basic Full Length Article type, and does not take into account additional discounts to APCs that may be applied by editors.
Binding APC price information for an article before and after the A or B Programme discount is visible to the author after the article has been accepted for publication in the Rights and Access form () and to the administrator in the EOAP system.
Charges for additional services that may be requested by the author (prints, colour printed drawings, etc.) are billed separately, at the author's expense and without discount. The author receives a separate invoice for these services.
Regarding the verification process of articles submitted to the programme, we inform that:
- information about the article is sent by Elsevier to the local administrator at WUT (email for contact: This email address is being protected from spambots. You need JavaScript enabled to view it.), who, using an account in the EOAP system, verifies that the author is affiliated with the institution and has indicated this affiliation on the title page of the article. In case of doubt, the local administrator contacts the author.
- In Programme B, Elsevier receives the invoice details from the author (as provided on the Rights and Access form - ) and sends an invoice to the author, and it is the author's responsibility to ensure that the invoice is paid.
If there are any problems with the invoice issued for the details entered by the author, the author can report this to Elsevier at This email address is being protected from spambots. You need JavaScript enabled to view it..
Springer
Springer open access publishing programme under the national licence
The programme runs from 8 April 2024 with a pool of 1,363 articles for 2024.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. In the publication process it is recommended to provide an e-mail address with the domain of the institution (@pw.edu.pl).
The Springer Open Choice programme includes:
- Springer hybrid journals. The list includes 1984 titles from the Springer core collection as well as 20 journals. The programme does not include the open access journals: BioMed Central and SpringerOpen.
- OriginalPaper, ReviewPaper, BriefCommunication, ContinuingEducation and other articles of a similar type. EditorialNotes, News, Letters are not included in the programme.
The programme allows open access articles to be published under a CC BY licence in Springer hybrid journals.
The costs of publishing articles under the programme are covered by Springer's national licence fee from Ministry of Education and Science funds.
In 2023, an unused portion (496 articles) of the 2022 pool and later a new pool of 1350 articles was available until 26 April.
How to take part in the Programme?
Presentation of the Open Access Systems Solution form for authors.
The procedure for deciding on open access publishing begins after the article has been positively reviewed. The corresponding author receives an email which contains a link to complete the publication process. The link leads to a page where one has to click 'Request login email' (see presentation, page 3), after which the author will receive a second email with a link to the Open Access Systems Solution form. In the form, the correspondent author must indicate his or her affiliation (see presentation, page 5) in a list that includes institutions covered by open access publishing agreements with Springer. The selected affiliation must be one of the author's affiliations given in the article. English names of Polish institutions appear in the list in the form, but the selection from this list serves only to confirm the author's affiliation, while the name of the institution in any language version may appear in the article. If, at the time of filling in the form, the pool of articles in the programme for a given year is not yet exhausted and the system recognises the selected institution as belonging to the programme, the form will display the information 'Open access at no cost to you' (see presentation, page 6), which refers to a national agreement covering all Polish academic institutions enrolled in the Springer licence. After clicking on 'Yes, submit for approval', the article information will be sent to the local administrator at the institution for affiliation verification. The author will be notified by email of the result of the verification (see presentation, page 9). Acceptance of publication in the OA programme means that the cost of publication will be covered by the national licence fee paid to Springer by ICM and funded by the Ministry of Education and Science.
After the corresponding author has completed the Open Access Systems Solution form, the information on the article together with the data provided by the author will be sent within 2 days to the local administrator at WUT (email for contact: This email address is being protected from spambots. You need JavaScript enabled to view it.), who, using the Article Approval Service (AAS) account, will verify if the author is affiliated with the institution and has indicated this affiliation on the title page of the article. If in doubt, the local administrator will contact the author.
The procedure described above is used by Springer to handle most hybrid journals, with the exception of some journals that have been marked as non-standard in the list of journals in column J. For these journals, the correspondence author will receive special handling instructions from the editors. Also in this case, the information on the article will be sent to the local administrator at the institution for affiliation verification.
Information about the programme is also available on the ICM - Virtual Library of Science website.
ACS
An open access publishing programme under ACS 2020-2022 consortium licence
The programme runs from 1 January 2024 with a new pool of 392 articles for 2024. The pool will be expanded by 6 articles when 2 new participants join the programme in Q1 2024 (updated 25.01.2024).
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- 78 journals published by ACS (all titles in the list of journals available in 2023 are covered by the open access publishing programme), including 68 hybrid journals and 15 open access journals
- all article types except: Additions and Corrections, Expressions of Concern, Retraction, In This Issue, Introducing our Authors.
The programme allows open access publishing at no charge:
- under a CC-BY licence
- of 346 articles nationally. The pool is not divided by institution and articles are included in the programme in order of acceptance for publication
Note: the 'Manuscript Acceptance Date' sometimes referred to in articles as 'Revised' is the deciding factor.
Read more about ACS publishing programme
Authors who submit articles for review in an ACS journal should note that at this stage ('online manuscript submission process') they complete an online form in which they should select their affiliation from a list of institutions. Once the article has been accepted for publication, the author completes the Journal Publishing Agreement (JPA) form. The form automatically recognises from the previously indicated affiliation whether the article is eligible for the programme and offers the author OA publication under the programme with copyright. The author can also waive copyright, which does not exclude from the programme but is not recommended by ICM, or choose to publish in the traditional model. If the author chooses OA publication, the system sends information about the article to ICM, which checks that the appropriate affiliation is stated in the article, and confirms the article's inclusion in the programme. Authors who have not been offered inclusion in the programme after the article has been accepted can report to ICM at: This email address is being protected from spambots. You need JavaScript enabled to view it. attaching an active DOI link to the article or, if this link is not active, the page(s) with the title, authors and affiliations from the accepted manuscript. Authors taking part in the programme can also obtain assistance from ACS at any stage of publication at: This email address is being protected from spambots. You need JavaScript enabled to view it..
RSC
An open access publishing programme under RSC consortium licence
The programme continues in 2024 with no limit on the number of articles.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- RSC hybrid journals
The programme does not cover RSC titles published entirely in Gold Open Access format, such as:
- Chemical Science
- RSC Advances
- Nanoscale Advances
- RSC Chemical Biology
- Materials Advances
- Environmental Science: Atmospheres
The programme allows open publication without charge:
- under CC-BY licence
- an unlimited number of articles in the form of Open Access for WUT employees
In order to take part in the programme, the OA model must be selected in the form specifying the conditions of publication.
IEEE
An open access publishing programme under IEEE consortium licence
Publication programme suspended due to lack of funding in 2024 (updated 08.04.2024)
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- all IEEE open access and hybrid journals, see IEEE OPEN list..
The programme allows open publication at no charge for:
- 25 articles (number of articles ordered for WUT) accepted for publication from 1 July 2020. Articles ordered by WUT in 2020 and not used by the end of the year will be eligible for use until 30 June 2021, with the possibility of an extension for another 12 months. Authors interested in participating in the programme should indicate the relevant affiliation at the stage of sending the article for review and then, once they have received notification that the article has been accepted for publication, use the RightsLink system where they can select funding from their institution's funded article pool, see Guide for Authors. Information about the article is routed to the local programme administrator at the institution, who approves publication of the article within the programme.
We would like to draw your attention to the IEEE Access title. This title features a rapid article review process. For the author, this means that they will receive feedback on the assessment of their publication for publishability in a relatively short time (on average, it is 4-6 weeks after the article is submitted for publication).
In IEEE Access, there are discipline-specific sections aligned with the IEEE scientific societies reviewing them.
These include:
- IEEE Broadcast Technology Society
- IEEE Electronics Packaging Society
- IEEE Engineering in Medicine and Biology Society
- IEEE Photonics Society
- IEEE Reliability Society
- IEEE Power and Energy Society
Emerald
An open access publishing programme under EMERALD consortium licence
Licence and publishing programme suspended due to lack of funding in 2024.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.
- journals from the Premier collection to which WUT subscribes.
The programme allows open publication without charge:
- under CC-BY licence
Articles will be included in the programme in order of acceptance for publication.
Authors who submit an article for review, should fill out an online form in the ScholarOne system, in which they should indicate their institution under 'primary affiliation' (only this primary affiliation is eligible for the Emerald programme), provide an email address in the domain of this institution and tick the selection 'Yes. I want to publish open access', as shown in the brochure. Once the article has been accepted for publication, Emerald will contact the author regarding the licence. If the article is eligible for the programme and the programme pool is not exhausted, Emerald will offer a CC-BY licence to publish open access at no cost to the author (a so-called ‘voucher’). If the article is not eligible or the pool is exhausted, Emerald will offer a choice: free publication in the subscription module (Emerald Copyright) or open publication at the author's expense. Authors taking part in the programme can also get help at any stage of publication in Emerald at This email address is being protected from spambots. You need JavaScript enabled to view it..
IoP
An open publishing programme under IOP consortium licence
The programme runs from 1 January 2024. with an unlimited pool for 2024 (update: 25.01.2024).
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an e-mail address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- hybrid and fully open access IOP journals and
- all types of publications
The programme allows open access publication without charge:
- under a CC-BY licence
- an unlimited number of articles accepted for publication in the current year
- the pool is not separated by institution and articles are included in the programme in the order in which they are accepted for publication.
The IOP identifies articles eligible for the programme based on the affiliation provided by the corresponding author in the form when submitting the manuscript to the journal and, once the article has been accepted for publication, sends information about the article to ICM. After verifying that the appropriate affiliation is given in the article, ICM confirms the article's inclusion in the programme. Under the new system introduced by IOP in 2021, the author fills in an additional form either during the review process or immediately after acceptance of the article. In this form, the author has the option to choose OA publication within the programme or with copyright. If the author opts out of OA publication or notifies the publisher that they wish to cover the costs from another source, the article is not included in the programme. Authors who do not receive a proposal for inclusion in the programme with their accepted article can submit to ICM at This email address is being protected from spambots. You need JavaScript enabled to view it. attaching the page(s) with the title, authors and affiliations from the accepted manuscript. Information about the programme is also available on the publisher's website.
Science
Science open access publishing programme under the national licence
The programme runs from 1 January 2024 with a new pool of 10 articles for 2024.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.
The programme is an addition to the national licence for access to the Science journal for 2019-2021.
The Science journal operates on a subscription model only, with a separate Science Advances journal for open access publishing.
The national Science licence fee funded by the Ministry of Education and Science covers the cost of publishing up to 10 articles from Poland per year in the Science Advances journal. The offer is available to corresponding authors affiliated with Polish institutions covered by the Science licence who have indicated this affiliation on the title page of the article. The publisher himself identifies such articles, but corresponding authors whose articles have been accepted for publication may additionally contact the ICM at This email address is being protected from spambots. You need JavaScript enabled to view it. to take part of the programme.
Taylor & Francis
An open access publishing programme under T&F consortium licence
Programme suspended in 2024, planned to resume mid-year.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers the publication of articles in Open Access format in T&F Open Select (Hybrid) and T&F Open (Full OA) journals - see the list.
- funds for publishing are limited (at the moment they are still available)
- articles will be included in the programme in the order in which they are accepted for publication
The author of an article accepted for publication should complete the online form as instructed by the publisher. The corresponding author should use the email address from the domain of the participating institution.
The information on submitting the article is sent by T&F to the local administrator at WUT, who verifies that the author is affiliated with the institution and has indicated this affiliation on the title page of the article. In case of doubt, the local administrator contacts the author.
Cambridge University Press
An open access publishing programme under CUP consortium licence
The pool of 30 articles provided for the consortium has been exhausted.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- 376 CUP open access and hybrid journals, but an author from a given institution is only entitled to publish for free in open access in journals from the collection to which the institution subscribes. The author can check this on a dedicated page on the publisher's server.
The programme allows open publication without charge:
- under a CC-BY licence
- of 30 articles for the entire consortium (including a maximum of 5 OA articles free of charge per institution).
The programme allows publication free of charge for authors of articles accepted for publication in the current year.
Corresponding authors who send an article for review should demonstrate their institutional affiliation, e.g. by providing their Orcid ID. The use of an institutional email is also recommended to facilitate identification of the author's institution. After the reviews and once the article has been accepted by the journal's editorial team, the author will receive an email with a link to the relevant journal's website, which contains the forms necessary to prepare the licence agreement. An author who wishes to publish an open access article should choose one of the two forms in the 'Open Access Articles' section and select the Creative Commons licence version. The choice of form depends on whether the copyright holder of the publication is the author(s) of the publication or their employer(s). Once the author has completed and submitted the form, the article is routed for publication approval within the programme by the coordinator, and once the process is complete, the author will receive an email confirming that the article will be published in open access. The whole process is described in details in "Step-by-step guide to publishing Open Access in Cambridge Journals".
MDPI
We would like to inform you that as of 1 July this year WUT has ended its collaboration with MDPI. This entails the absence of a 10% discount for WUT authors on open access publishing.
Authors eligible for the programme:
- A corresponding author affiliated with Warsaw University of Technology. It is recommended to provide an email address in the institution's domain (@pw.edu.pl) in the publication process.
The programme covers:
- journals published by Multidisciplinary Digital Publishing Institute (MDPI).
The programme allows open access publishing:
- with a 10% discount
The Swiss publishing house MDPI (Multidisciplinary Digital Publishing Institute) is one of the leading Open Access publishers. MDPI currently publishes more than 200 journals, dozens of which are indexed in the Web of Science database. Subjects covered include chemistry, materials science, medical science, physics, biology, engineering, environmental science, sociology, economics, computer science and mathematics.
In order to receive the discount, after adding an article in the electronic system SuSy: Submit Manuscript, select from the side menu: Display Submitted Manuscripts, and then from the list of institutions - Warsaw University of Technology.
Useful links:
IDUB Open Science
Applications for financial support in the 5th edition of the Open Science programme can be submitted from 3 January 2024 until the planned funding for the year is exhausted.
As part of the Open Science programme, financial support for the publication of scientific articles in the OA formula is offered in the ‘Excellence Initiative - Research University’ project. The beneficiaries of the programme can be employees and doctoral students of Warsaw University of Technology whose scientific output is taken into account in the evaluation of the scientific activity of the University.
Financial support is granted for the publication of articles in journals from the first two deciles according to the current CiteScore factor of the Scopus database. Lists of journals are made available on the IDUB project website.
Financial support is provided in an amount not exceeding PLN 20,000 gross as follows:
- 100% fee for publishing an article in a journal from the first decile - in the case of articles whose corresponding author or the majority of authors are affiliated to Warsaw University of Technology (max. PLN 20, 000);
- 100% fee for publishing an article in a journal from the second decile - for articles in international collaboration, where the corresponding author or the majority of the authors are affiliated to Warsaw University of Technology (max. PLN 20, 000);
- 75% fee for publishing an article in journals from the first or second decile in the case of articles in international collaboration majority of whose authors are not affiliated to Warsaw University of Technology (max. PLN 15, 000);
- 50% fee for publishing of an article in a journal from the second decile - in the case of articles whose corresponding author or the majority of authors are affiliated to Warsaw University of Technology (max. PLN 10, 000);
- proportionally to the percentage of authors affiliated to Warsaw University of Technology for publication in other cases.
The regulations of the Open Science programme and the application form are available on the Warsaw University of Technology - Research University website.
Frequently asked questions:
How long does it take to process an application?
5-10 working days.
Does the programme cover funding for additional features (e.g. front cover, colour printing, graphical abstract) offered by the publisher??
No, the programme only provides financial support for publishing scientific articles in the OA format. It does not cover any additional services offered by the publisher.
Is there a publication limit per applicant?
There is no publication limit per applicant. Funding is decided by the Open Science Committee (after taking into account the formal requirements described in the regulations and the availability of funds).
When is it possible to apply for Open Science funding?
Articles that have passed the peer review process and have been accepted for publication are eligible for the programme.
I’m planning to publish an article in an Open Access journal, can I reserve funds from the programme?
It is not possible to reserve funds. Publications that have passed the peer review process and have been accepted for publication are eligible for the programme.
I have received funding. What data should the invoice be issued for?
Warsaw University of Technology
Pl. Politechniki 1
00-661 Warsaw
NIP 525 000 58 34
The journal in which I intend to publish is covered by a national or institutional funding programme. Can I apply for funding from Open Science?
No, journals covered by other full-funding programmes should be funded by those programmes in the first place. Only after the limits provided for a given year have been exhausted the author can apply for funding from IDUB Open Science